Rules of Entry

In This Document:- 
• Exhibition Rules 
• Online Entry 
• Entry Fees 
• Exhibition Calendar 
• The Selectors 
• Awards 


The exhibition is open to all photographers in the UK / CI / IofM. 
Entry is made online. 
Images must be submitted in JPEG (ie .jpg) file format only. No other form of image will be accepted. 
Identification of the photographer is not permitted anywhere in the image itself or in the title.  
There are four categories:  
• Colour Images (COL)  
• Monochrome Images (MON)  
• Natural History Images (NH)  
• Experimental/Creative Images (CRE) 
Please read FAQs for category definitions and revised Natural History Rules - 2018 PAGB rules apply. 
No more than 4 images may be entered in any one category, ie. a total of 16 images for the exhibition. 
Images should be a maximum of 1600 pixels in width and 1200 in height. Note THIS IS A LANDSCAPE FORMAT: 1600 WIDE x 1200 HIGH. Portrait format images should be a maximum of 1200 pixels high and width as required. Images smaller than these maximum dimensions will automatically have a black background applied to take it to the judging dimension of 1600x1200. Images will be projected for judging with a controlled colour space to sRGB 
All entries must have originated as a photograph, either film or digital and been taken by the entrant. Images may be manipulated, with the exception of Natural History images where the 2018 PAGB Nature rules apply - see FAQs, however all manipulation and any adjustments must have been done by the entrant. 
Original camera image/RAW files may be requested for Natural History images to confirm that they comply with 2018 PAGB nature rules. see FAQs. 
Images accepted in a previous Vale of Evesham Exhibition, or which, in the opinion of the organisers, are too similar to those accepted in a previous Vale of Evesham Exhibition are not eligible, including mono versions of previously accepted colour images and vica versa. Any Image or Similar Image may not be entered into more than one section, including mono versions of a colour image also entered. To assist, provided that you are entering using the same email as previous entries, then there is a menu options, after signing-in, which lists your previous acceptances back to 2015. 
The organisers reserve the right to withhold from posting on the web any entry which they consider to be undesirable in content. 
All entrants must be aware that any accepted images will be viewable in an Exhibition Catalogue, on a CD, used to promote the Exhibition and posted on the Website for the duration of the Exhibition. 
Images may be used in the promotion or marketing of the exhibition and in press and magazines. 
We make available for purchase a PC-Compatible CD containing sealed shows of accepted images which adjust to the available computer screen size. This will allow individuals and clubs to see the full selection of acceptances. 
The organisers will make every effort to deter viewers from downloading the images from the website or CD, but authors must realise that this is a possibility. Copyright of any part or whole of the image resides with the author and he/she must accept that his/her work may be downloaded from the website or CD. 
Any image downloaded however, will not be of good enough quality for reproduction in any other media. Entrants agree to their details being stored on the exhibition computer database. 


The Online entry allows photographers to upload their entry, rename images as required, select categories and finally pay their entry fee online using Paypal or credit card. This does not have to be completed in one session. Once paid then no further changes are possibe. Entrants not wishing to pay online can send a cheque by post with an entry reference number. 
Please read the rules before entering. 
You can enter up to 4 images in each class. You can enter in as many classes as you want, with one to four images in each class.  
We will notify you of your results by email after the judging. A full printed A4 catalogue will be sent to you and the exhibition gallery of acceptances will be available on the web site.  
When entering please use the menu options on the left hand side. 
Important - After completing each stage below and before moving to the next screen click the "SUBMIT", to save your changes, or "CANCEL" button at the bottom of the screen.  
If a previous entrant or pre-registered then sign-in using your email address and password. If this is your first entry then please use the register function and make a personal note of your password as all passwords are now stored in encrypted form. If you have lost or forgotten your password then see FAQs. 
Step 1: “My Account” Check/Add your name, photographic distinctions (eg LRPS) and address details or amend as necessary. You may also change your password if desired. Following any changes an email will be sent to you as confirmation that your password has been changed but will not include the new password. Remember the SUBMIT button to save any changes that you have made. 
Step 2: “Add Images” Upload your images 1 or more at a time, you can repeat this step. Click to browse to where, the correctly sized, jpg images are located on your computer. You should see an upload progress bar beneath each image which turns green when the upload is complete. Remember the SUBMIT button after the upload has completed !!! 
NB. See FAQs if you experience upload problems. 
Step 3: “Check Images” Enter titles and allocate to categories (using Drop-Down list) below the Title Box, which will initially say 'NOT SET', to allocate to the appropriate category, eg colour, monochrome etc. The Title which you add will be used for your image in the exhibition - Do not include your name in this title. Please do not try to change/edit the image FILE name which you uploaded, this is separate to the image TITLE. Images may also be removed by using the keep/delete drop-down, note deletion doesn't happens until you click the Submit button. Remember the SUBMIT button !!! 
Steps 2 & 3 can be repeated if you have not loaded all of your entry in this session. The images loaded so far will be retained. Unwanted images can be deleted at stage 4 using a drop-down Keep/Delete located beneath each image. This deletion is only actioned when you click the SUBMIT button at the bottom of the page. 
Step 4: “Pay for Entry”. Only Pay once you have finished developing your entry. You can pay for your entry online using Paypal or a credit card. Alternatively, if you wish, select pay by cheque and an entry reference number will be given to send with your cheque. 
After payment no further amendments to your entry are possible without contacting the exhibition. 
An email will be sent to you listing details of your entry. 
After the selection a report card will be emailed giving your image scores 6 to 15 and listing any acceptances/awards. Please check your spam folder if not received. 
Also after the selection days your "Report Card" can also be viewed as a menu item on-line having first signed-in to the website 


Cost of entry is £1.50 per image, with a minimum entry fee of £6.00 covering 4 images.  
There is a limit of 4 entries per category that you can enter. You can therefore enter a maximum of 16 images, four each in four categories.  
The minimum entry fee is for the whole exhibition and not per category.  
You could, therefore, enter one image in each of the four categories OR three in one category and one in another etc for your £6.00 minimum fee covering 4 images. 
In addition the exhibition make available for £5.00 a Windows PC-Compatible CD containing sealed shows of accepted images which adjust to the available computer screen size. This will allow individuals and clubs to see the full selection of acceptances. 
Cheques and Postal Orders should be made payable to:-

Evesham Camera Club

nb. Not as previously to VECC.  
Please remember, return postage is not required as all entries will be destroyed.  
Postage of your Acceptance Notification and Printed Catalogue are included in your entry fee.  
All entrants will receive a Catalogue listing all accepted images and also reproductions in colour & black & white, as appropriate, of a selection of the award winning images.  
For assistance/queries please email or telephone 01386-556746 


Entries will be received from 1st January 2023.  
Online entries and fees must be received by 28th February 2023.  
Any received after that date will not be eligible.  
Selection Days are 11th and 12th March 2023.  
Exhibition posted on the Website on 12th April 2023.  
The Website will be viewable until December 2022. 
Notifications and Catalogues sent out to all entrants, 20th April 2023.  


  • Jenny Hibbert MPAGB, EFIAP/g, AWPF - Colour, Experimental & Natural History
  • Martin Fry FRPS, APAGB, EFIAP/d3, FBPE - Colour, Monochrome & Natural History
  • Paul Hassell FRPS, FIPS, MPAGB, FBPE - Colour, Experimental, Monochrome
  • Sandie Cox ARPS, DPAGB, EFIAP - Monochrome, Experimental & Natural History


    Gold & Silver PAGB medals will be awarded for best and runner up images in each category.  
    Selectors medals - Three VECC selectors medals will be awarded in each category.  
    Highly Commended and Commended Images will be awarded appropriate Ribbons.