FAQ - Frequently Asked Questions

Frequently Asked Questions

In this document: 
• What is the Vale of Evesham Camera Club? 
• Paypal & Entry Problems 
• How do I enter?  
• Can I enter manipulated shots?  
• Natural History Definition 
• Colour Category Definition 
• Monochrome Definition 
• Experimental/Creative Image Definition 
• How do I Create JPEGS from PhotoShop? 

What is the Vale of Evesham Camera Club?

VECC (for short) is a society for image takers and makers based around Evesham. 
Please visit our main web site for details about the club and the program: 

Paypal & Entry Problems

If you having problems paying with Paypal please make sure that, after selecting to pay by Paypal, that you click the SUBMIT at the very bottom of the page. 
Please also see notes in 'Contact Us' menu option. 

How Do I Enter?

Firstly, make sure you have read the rules and you qualify for entry.  
Next, collect your images on your computer. Make sure they are the right size and the in JPEG format. 
You can enter up to 4 images in each class. You can enter in as many classes as you want, with one to four images in each class.  
We will notify you of your results after the judging. A full catalogue will be sent to you when the exhibition is launched on the web site here.  
To enter online, our preferred option, please use the options on the left hand side. 
After completing each option ensure that you click "SUBMIT" to save your changes, at the bottom of each screen, before moving to the next Menu step on the left of screen. 
Step 1: Check your name and address details using 'My Account' and amend as necessary. You may also change your password if desired.  
Step 2: 'Add Images', upload your images 1 or more at a time, you can repeat this step. You should see an upload progress bar beneath each image which turns green when the upload is complete. Remember the SUBMIT button !!! 
A small number of Anti-Virus and Firewall combinations can prevent upload. Temporarily turning off the Firewall usually solves this. 
Step 3: Use menu option 'Check Images' to enter titles and categories. Do not try to change the file name in the top box. Enter the title in the Title Box and then use the Category drop down below the Title Box, which will initially say 'NOT SET', to allocate to the appropriate category, eg colour, monochrome etc.  
Step 4: Submit and pay for your entry online with a credit card/Paypal or if you wish pay by cheque.  
To enter by post using a CD then please see ENTRY BY POSTED CD 
When entering by CD please make sure the filenames of the images follow our guidelines - this is important. Code, Hyphen, Title, eg. NH-Arctic Tern.jpg (Note. On most computers the folders settings default to hide common file extensions thus the .jpg may be hidden, eg. NH-Arctic Tern In this case do not add it a second time) 
Transfer the files to a CD, do not place the files in sub-directories/folders.  
Print out the entry form and fill in the details or fill the entry form onscreen and print this to send with your CD.  
Fill out the cheque, payable to "VECC", for the correct amount. 
Send the CD or disk(s) to our receiver's address on the entry form. 

Can I Enter Manipulated Images?

YES! Actually, we pretty much expect any entered image to be manipulated in some way, if only for contrast and colour. However, you may enter any image you like, with any amount of manipulating, montage or other processing you wish. However please note restrictions in Natural History and guidance for Colour section. 
You may enter these images in any class, however there is a special class "Experimental/Creative Images" which is intended for Reality Altered images or obviously manipulated images.  
The only requirement we have is that you own copyright on all parts of the image.  
We do not allow entirely computer generated images - there must be significant photographic work present in the image.  
Please note though, for Natural History entrants we do not expect to see manipulated images, the recently harmonized PAGB, RPS, PSA and FIAP Nature rules apply.  

Natural History

Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation. 
The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality. Human elements shall not be present, except where those human elements are integral parts of the nature story such as nature subjects, like barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces, like hurricanes or tidal waves. 
Scientific bands, scientific tags or radio collars on wild animals are permissible. Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement. 
No techniques that add, relocate, replace, or remove pictorial elements except by cropping are permitted. 
Techniques that enhance the presentation of the photograph without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning. 
Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed. Stitched images are not permitted. All allowed adjustments must appear natural. Colour images can be converted to greyscale monochrome. Infrared images, either direct-captures or derivations, are not allowed.  
Images entered in Natural History section meeting the Nature Photography Definition above can have landscapes, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with the subjects in controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.  

Naming of Natural History Entries

The use of Cute or Humourous titles are best avoided. 

Colour Category

This is a general category judged on pictorial merit. Pictorial photography is the use of the photographic medium as an art form. The emphasis is on interest, visual impact, composition, and technical excellence. 
Images in the Pictorial Division are not confined to any particular subject, type, or style of photography. Pictorial images may be manipulated on the computer or in the camera, however "Altered Reality" Images that have been visibly manipulated should be submitted in the Experimental/Creative section. 
Nature style images entered in the Colour Category will be judged on pictorial merit.  

Monochrome Definition

A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A black & white work toned entirely in a single colour will remain a monochrome work able to stand in the black & white category; such a work may be reproduced in black & white in the catalogue. On the other hand a black and white work modified by partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category. 

Experimental/Creative Definition

This category means different things to different people and therein lies the appeal for photographers who like to think outside the box and use their imaginative skills. For the purpose of this Exhibition, there are other labels which cover this genre which include Abstract, Altered Reality, Contemporary, Creative, Surreal. The common thread is that this embraces a very diverse category of images made using an assortment of techniques and with equally varied intentions. 
All components of the image (which may include computer graphics) must have been created by the entrant (the inclusion of stock images is not permitted), and the photographic content should predominate. 

How Do I Create JPEGS from Adobe Photoshop?

You may never have created a JPG file using Photoshop before, you probably normally save your files in the proprietary PSD photoshop format, so these simple instructions take you through the steps of creating a JPEG file in Photoshop 
Step 1: Resizing the image:  
The images will be judged at a resolution of 1400 x 1050 pixels. The 1400 is the width across, so you have a landscape format area to work with.  
First you should resize your image to fit within that pixel area. It is not necessary to fill the surround. If you don't we'll judge it with a black background.  
Finally, the PAGB has now specified that the sRGB colour space will be used. This is the default setting for Adobe and most other image editors.  
Click on the Image menu, select Image Size, the image dialog box is displayed.  
Firstly, make sure the units you have selected are "pixels" (top centre of the box).  
Next, enter the width you want, for example 1400. The height will adjust automatically. Check the height, if the height is more than 1050, then you need to enter 1050 in the height - this will reduce the width to less than 1400 pixels. Click OK.  
Tip: many people will talk about "file size" or "dpi" - none of this is relevant here, you are measuring in pixels only.  
Step 2: Adding a background:  
As we said above, if your image is not exactly 1400 x 1050 then we will judge it with a black background filling the remaining space. If you want to choose some other colour than black then you can do so. With the resized image from Step 1:  
Firstly, set the background colour on the colour palette to the colour you want.  
Next, click on the Image menu, select Canvas Size. The canvas size dialog box is shown.  
Again, make sure the units (centre right) are set to pixels.  
Type in 1400 for the width and 1050 for the height. Click OK.  
Your image canvas is now enlarged to show the picture and the spare margins around the outside.  
Step 3: Saving the Image:  
To save a file as a JPEG file, click the File Menu, select Save As. The Save As dialog is displayed.  
Select the folder you want to save to. Type in the correct filename (remember, if entering by postal CD then it must show the Class and the file title, separated by dashes. You can use spaces, or replace spaces with underscore if you want to. Please do not use the following symbols "+", "(" or "&" within file names. Please do not add a full stop at the end of your file name otherwise when the file extension is added this will become Bird on a Stick..jpg (ie double dot) which can give problems with our file upload software. Next make sure the Format field is set to JPEG. See the example above:  
When that's all done, click the OK button, you'll now see the JPEG dialog box.  
Here you set the amount of compression to apply to the image. You can set the Quality to 10 and that's fine. This will ensure the final file size is not too large (NB. do not exceed the 1,500 KB limit/image for online entry) but will retain the quality of the image. Make sure the "format options" is set to "baseline (standard)". Click OK.  
That's it - your file is saved as a jpeg.